We didn't start as a

software company.


We started at the back of a ballroom with a walkie-talkie, a spreadsheet printed at 6 AM, and a phone blowing up with group texts from eight breakout rooms at once.

We've been the tech running between rooms when a speaker's laptop won't connect. The one fielding "where's the backup lav?" while a keynote is 4 minutes from going live. The person tracking 15 crew members across 3 shifts on a clipboard that got coffee spilled on it by 9 AM.

We built Breakout Connect because we needed it ourselves — and because we couldn't believe it didn't already exist.

"Every AV company we talked to was solving the same problems with the same broken tools — group texts, spreadsheets, and sheer willpower. We just decided to stop accepting that."

Breakout Connect was born from real show days — not a whiteboard. Every feature exists because someone on a crew needed it, asked for it, or built a janky workaround for it that finally broke at the worst possible moment.

We're AV people who learned to code, not the other way around. That's why the platform thinks like a room lead, not a project manager.

The problems we solve

Every one of these has ruined
someone's show day.

We've lived through all of them. That's why we built tools for each one.

📱
The Group Text Spiral
12 people in a thread. 3 conversations happening at once. Critical messages buried under "lol ok" and thumbs-up emojis. Meanwhile, Room 203 still needs an HDMI adapter.
📋
The Spreadsheet That Lies
It said "confirmed" but the speaker never showed. The version on your laptop doesn't match the one your A2 printed. By 10 AM the schedule is fiction and everyone knows it.
📟
Walkie Chaos
Three people keying up at once. Channel 4 is bleeding into channel 6. The client's event planner grabbed a radio and is now giving your crew contradictory instructions.
⏱️
Speakers Running Over
The keynote is 7 minutes over. The next session's crew is standing in the hallway. Nobody on stage can see a timer. You're about to become the person who interrupts a VP.
👻
Crew No-Shows
Two techs called out this morning. The schedule is wrecked. You're doing mental math on who can cover what while someone asks you where the gaff tape is.
🔋
Dead Mic, Live Room
The handheld dies mid-sentence in the biggest breakout of the day. You didn't know the battery was at 8% because nobody was tracking it. The client saw the whole thing.
The shift

Same crew. Same venue.
Completely different day.

How you're doing it now
  • ✗ Group texts to coordinate 8+ rooms
  • ✗ Printed schedules outdated by 9 AM
  • ✗ Crew status tracked on a clipboard
  • ✗ Timers on someone's phone -- if they remember
  • ✗ Speaker files emailed back and forth
  • ✗ RF batteries checked by walking the floor
  • ✗ "Who's in Room 205?" shouted over radio
  • ✗ Post-event report? What post-event report?
→
How it works with Breakout Connect
  • ✓ Live dashboard -- every room, one screen
  • ✓ Real-time schedule synced to every device
  • ✓ Crew portal with clock-in, status, and alerts
  • ✓ Server-synced timers visible to operator and speaker
  • ✓ Presenter portal with upload and review queue
  • ✓ RF dashboard with battery levels and IM analysis
  • ✓ Room cards, crew assignments, status at a glance
  • ✓ Full activity log -- exportable, timestamped, searchable
What we believe

Built for show day,
not the sales demo.

These aren't values we put on a wall. They're the decisions we make when building every feature.

⚡
Real-time or nothing
If it's not updating live, it's not useful on show day. Every piece of data in Breakout Connect syncs over WebSockets in under a second. No page refreshes. No "did you check the latest version?"
🎧
Crew-first design
Your A1 checking their schedule on a phone in a dark ballroom is a real use case. The crew portal works on any phone browser, needs no login, and loads fast on hotel WiFi.
🔒
Your data stays yours
Each client gets their own isolated environment. We don't mine your crew lists, event data, or client information. AES-256 encryption at rest. No ads, ever. We make money from subscriptions, not data.
🛠
Built by people who carry gaff tape
Our roadmap is shaped by real show days, not trend reports. When a feature gets built, it's because a tech or room lead hit a problem we recognized. If you've wrapped a cable at 1 AM, we're your people.
The platform

One platform.
Everything your event needs.

<1s
Real-time sync
WebSocket-powered updates across every connected device. Room status, timers, crew positions, and chat -- all under one second.
40+
Rooms on one screen
Color-coded room cards that update live. In Session, Flipping, Ready, Needs Help -- the full picture without switching tabs.
0
Apps your crew installs
Crew portal runs in any phone browser. Desktop client for Windows and macOS handles slide tracking and timer overlay. No app store required.

See It In Action.

No Commitment Required.

Get a fully functional demo environment with sample data preloaded. Explore every feature, invite your team, and experience what coordinated event production feels like.

Full-featured demo portal with sample event data

Your own branded subdomain in seconds

Invite unlimited team members to explore

No credit card required — zero risk

Convert to paid plan anytime — keep all your data

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